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Google Project Management Professional Certificate • STUDY MODE

EVALUATING TOOLS

QUESTION 1 OF 64

What are the main uses of scheduling and work management software? Select all that apply.

Efficiently track progress on the team’s workCorrect Answer

Quickly communicate with teammates and stakeholders

Help visualize a team’s project progressCorrect Answer

Easily assign tasks to multiple teammatesCorrect Answer

Explanation:

Work management software is useful to track and visualize progress so project managers don’t have to do it manually. It also helps them easily assign tasks. Explanation: The software typically has a visual component that makes it easy to understand task progress. It also helps project managers easily assign tasks. Explanation: With the software, the project manager can easily assign tasks and the team can understand who is working on what tasks. It also helps the project manager visualize team progress.

QUESTION 2 OF 64

Which of the following are best practices when introducing a new tool to a team? Select all that apply.

Ensure the tool is functional after the team is introduced to it.

Get feedback from stakeholders on important features that may help manage the project.Correct Answer

Discuss the tool early and oftenCorrect Answer

If replacing a tool, allow for a transition periodCorrect Answer

Explanation:

Use stakeholder expertise to get feedback on features. You may also ask for their input on the tool’s functionality. Explanation: Make sure you give your team enough time to prepare to use a new tool. Discuss the new tool with them from the start so they don’t feel surprised when you introduce it. You should also give them the chance to provide feedback. Explanation: If you are replacing an existing tool, allow for a period of time to transition from the old tool to the new. You should also ask for stakeholder input and make time to discuss the tool from the start.

QUESTION 3 OF 64

Fill in the blank: If a project has a _____, then it may be worth the team’s time to learn a more sophisticated tool.

large scopeCorrect Answer

short deadline

limited budget

small team

Explanation:

Projects with a large scope and sufficient funding may benefit from a more robust project management tool. With a more sophisticated tool, the project team and stakeholders will need time to get familiar with it.

QUESTION 4 OF 64

As a project manager, you need to determine how best to communicate with stakeholders across the company. Which tools are best for communicating?

Collaboration toolsCorrect Answer

Work management software

Budgeting tools

Productivity tools

Explanation:

Collaboration tools such as email and chat can help you quickly and efficiently communicate with your team and stakeholders.

QUESTION 5 OF 64

Which three of the following best practices can help you choose tools for your project?

Select tools based on your project’s scopeCorrect Answer

Choose the same tools you used in your last project.

Know a tool’s capability.Correct Answer

Understand a tool’s purpose.Correct Answer

Explanation:

You may choose a tool based upon the project’s scope. For a larger project, you may need to use a more sophisticated tool. For a smaller straight-forward tool might be more effective. Explanation: When you understand a tool’s capability, you determine if it’s going to make tasks easier for you or cause additional confusion. Sophisticated tools like scheduling and work management software can solve very specific problems. For example, they can help you visualize your team’s progress. Explanation: When you understand a tool’s purpose, you can determine if it’s going to solve a specific problem. For example, some tools are good at helping you organize work and manage resources. Other tools will help you communicate more effectively.

QUESTION 6 OF 64

Fill in the blank: A senior organizational leader creates the project proposal _____ the project manager creates the project charter.

BeforeCorrect Answer

at the same time

after

Explanation:

An organizational leader typically uses a project proposal to persuade the organization to move forward with the project. WEEKLY CHALLENGE 4

QUESTION 7 OF 64

Fill in the blank: For small projects, project managers should typically use _____.

recently-created tools

highest-rated tools

simple and straightforward toolsCorrect Answer

more sophisticated tools

QUESTION 8 OF 64

What details should be in your project charter? Select all that apply.

Project goalsCorrect Answer

Stakeholder analysis

Detailed project plan

ScopeCorrect Answer

DeliverablesCorrect Answer

QUESTION 9 OF 64

Fill in the blank: A project manager creates a project charter _____ a project proposal.

at the same time as

before

as an introduction to

afterCorrect Answer

QUESTION 10 OF 64

In which of the following scenarios does the project manager implement documentation well? Select all that apply.

The key stakeholder determines they want to add a feature to the product in development. The project manager includes this update in the project charter and communicates it to the team.Correct Answer

A stakeholder talks with two different team members and receives conflicting information on a vendor. They cannot find information about the vendor in the shared document drive.

The project manager shares the project timeline on a cloud-based document sharing program.Correct Answer

Because the project manager doesn’t have all the project’s details, they ask a current team member to onboard the new team member.

QUESTION 11 OF 64

Which are examples of work management tools?

Asana, Basecamp, and TrelloCorrect Answer

Microsoft Word and Google Docs

Email and chat

Microsoft PowerPoint, Keynote, and Google Slides

QUESTION 12 OF 64

A project manager needs a tool to assign tasks and help visualize the team’s task progress. Which tool type should they choose?

Shared documents

Work managementCorrect Answer

Chat

QUESTION 13 OF 64

Digital documents, such as Google Docs or Microsoft Word, help a project manager complete what three tasks?

Outline project scope and next stepsCorrect Answer

Track and review team processesCorrect Answer

Create agendasCorrect Answer

Chat efficiently with the team

QUESTION 14 OF 64

A spreadsheet is a versatile tool that helps a project manager to do what? Select all that apply.

Manage budgetsCorrect Answer

Communicate with teammates

Build chartsCorrect Answer

Track tasksCorrect Answer

Create timelinesCorrect Answer

QUESTION 15 OF 64

Fill in the blank: _____ are items you need to help get the project done. They are considered project resources.

MaterialsCorrect Answer

Reports

Meetings

Status updates

QUESTION 16 OF 64

Fill in the blank: Since the project manager uses the project charter throughout the project, it acts like a _____ for the project.

Bank

compassCorrect Answer

storage unit

main communication channel

QUESTION 17 OF 64

Fill in the blank: If the project has a _____, then it may be worth it for the team to learn a more

short timeline

large scopeCorrect Answer

new project sponsor

few deliverables

QUESTION 18 OF 64

Fill in the blank: Project managers need to ensure project information is _____ through formal documentation, such as email, a presentation, or a digital document.

available only to stakeholders

easily accessible to everyoneCorrect Answer

available only to team members

easily accessible to the public

QUESTION 19 OF 64

As a project manager, you introduce a new tool to the team on Monday and tell them to be ready to use it by Wednesday. Your team members are resistant to using it. They also report that technical issues with the software are keeping them from completing tasks. What three steps could you do next time to ensure a smooth transition?

Set up training for the tool before the team uses it.Correct Answer

Introduce the tool to the team earlier than on Monday.Correct Answer

Test the tool thoroughly before rolling it out to the team.Correct Answer

Have the team take an online training course after introducing the tool.

QUESTION 20 OF 64

The project sponsor requests a report on the current budget needs of a project. They would like to review a detailed breakdown of costs. Which type of tool would be best to use to meet the project sponsor’s request?

Chat

Scheduling software

Visualization cards

SpreadsheetsCorrect Answer

QUESTION 21 OF 64

Collaboration tools allow teammates to do what two tasks?

Check in with each other efficientlyCorrect Answer

Comment on topics related to the projectCorrect Answer

Visualize the team’s progress

Demonstrate an overview of the project

QUESTION 22 OF 64

Fill in the blank: Project managers use tools to manage _____, which typically include the project's budget, people, and materials.

project timelines

project resourcesCorrect Answer

project proposals

project charters

QUESTION 23 OF 64

When developing the project charter, who does the project manager typically work with?

stakeholders only

the customer only

teammates only

teammates and stakeholdersCorrect Answer

QUESTION 24 OF 64

Fill in the blank: If the project has a _____, then it may be worth it for the team to learn a more sophisticated project management tool.

short timeline

large scopeCorrect Answer

new project sponsor

few deliverables

QUESTION 25 OF 64

At the beginning of a project, a senior organizational leader creates a document to persuade stakeholders that a project should begin. What is the name of this document?

Project framework

Project plan

Project proposalCorrect Answer

Project charter

QUESTION 26 OF 64

Why is it important for a project manager to properly document a project? Select all that apply.

Proper documentation helps communicate any changes to the project’s scope.Correct Answer

Without proper documentation the team members may receive conflicting information about the project.Correct Answer

Proper documentation ensures nothing in the project can go wrong.

Proper documentation can pave the way for the success of the project within the time constraints.Correct Answer

QUESTION 27 OF 64

Email and chat are examples of what type of project management tool?

Work management

CollaborationCorrect Answer

Scheduling

Progress visualization

QUESTION 28 OF 64

The project manager needs to plan, track, and complete work across many project phases. They also need to visually represent the team’s day-to-day tasks. Which type of tool is best for these activities?

A presentation tool, such as Google Slides

A work management software, such as AsanaCorrect Answer

A collaboration tool, such as email

A productivity tool, such as Microsoft Word

QUESTION 29 OF 64

Which of the following circumstances indicates that the project is approved to move forward?

The project manager finishes the project’s deliverables and milestones.

The finance department approves the budget and the team members have been selected.

The project sponsor and key stakeholders sign off on the project charter.

The stakeholders state the cost of the project outweighs the value it brings to the organization.Correct Answer

QUESTION 30 OF 64

As a project manager, you need to update your project charter with a statement about the tangible outcome of the project. In which section of the project charter does this information go?

Project deliverableCorrect Answer

Business case

Benefits

Project scope

QUESTION 31 OF 64

Who does the project manager need to get approval from before indicating a Go for the project? Select all that apply.

Project team members

Project sponsorCorrect Answer

Key stakeholdersCorrect Answer

Vendors

QUESTION 32 OF 64

Fill in the blank: As a project manager, you may use Microsoft PowerPoint, Apple’s Keynote, or Google Slides to _____.

share documents

manage budgets

send emails

create presentationsCorrect Answer

QUESTION 33 OF 64

Project managers use tools to accomplish which of the following activities? Select all that apply.

Keep stakeholders informedCorrect Answer

Manage the budgetCorrect Answer

Carry out team-building exercises

Negotiate with vendors

Build charts and diagramsCorrect Answer

QUESTION 34 OF 64

At the initiation stage of a project, what type of document precedes a project charter?

Project task

Project scope

Project proposalCorrect Answer

Project charter

QUESTION 35 OF 64

A project manager needs a tool to create a project charter. What type of tool should they use?

Shared documentCorrect Answer

Chat

Work management

QUESTION 36 OF 64

What is the main purpose of collaboration tools in a project?

To create presentations for stakeholders

To communicate quickly with team membersCorrect Answer

To create a schedule for the project

To assign new tasks to team members

QUESTION 37 OF 64

In project management, the people who help execute the project are also referenced as what?

Materials

Tools

ResourcesCorrect Answer

Budget

QUESTION 38 OF 64

You have an idea to improve the employee engagement initiatives at your company. What kind of document should you create to present the idea?

Project proposalCorrect Answer

Project charter

Project framework

Project plan

QUESTION 39 OF 64

As a project manager, you receive approval from key stakeholders on the project proposal. What is the next piece of documentation you need to create? d)Project goal

Project charterCorrect Answer

Project measure

Project task

QUESTION 40 OF 64

As a project manager, you introduce a new tool to the team on Monday and tell them to be ready to use it by Wednesday. Your team members are resistant to using it. They also report that technical issues with the software are keeping them from completing tasks. What three steps could you do next time to ensure a smooth transition? Select all that apply.

Test the tool thoroughly before rolling it out to the team.Correct Answer

Have the team take an online training course after introducing the tool.

Set up training for the tool before the team uses it.Correct Answer

Introduce the tool to the team earlier than on Monday.Correct Answer

QUESTION 41 OF 64

Work management tools primarily help a project manager complete which two tasks? Select all that apply.

Build documents, such as meeting agendas

Assign roles to team membersCorrect Answer

Quickly communicate with team members

Track and visualize the team’s progressCorrect Answer

QUESTION 42 OF 64

Collaboration tools such as email or chat allow teams to do what tasks? Select all that apply.

Work collectively and closely with other team membersCorrect Answer

Check in on project tasksCorrect Answer

Plan the budget

Visualize project task completion

QUESTION 43 OF 64

How do you ensure that a project charter remains a living document?

Allow key stakeholders to view the document.

Recreate the document as often as needed.

Allow stakeholders to edit and make changes.

Review the document and refine it often.Correct Answer

QUESTION 44 OF 64

What type of document is typically created at the end of the initiation phase to define key details of the project?

Project charterCorrect Answer

Project scope

Project proposal

Project plan

QUESTION 45 OF 64

During the initiation phase of a project, the stakeholders introduce a new feature to add to the deliverables. What can you do to ensure the team remembers all the details for the added feature?

Document the details in a shared document.Correct Answer

Document the details on a whiteboard in your office.

Schedule a meeting for the stakeholders to explain the feature to the team.

Schedule a meeting with your team members to discuss the feature.

QUESTION 46 OF 64

A project manager needs a tool to assign tasks for all the team members on a large project. Which tool type should they choose?

Work managementCorrect Answer

Chat

Shared documents

QUESTION 47 OF 64

What tool should you use to keep track of tasks for a small project with two team members?

Chat

Work management

Presentation

SpreadsheetCorrect Answer

QUESTION 48 OF 64

You create a RACI chart for team members on a new project. What tool should you use?

Google SpreadsheetsCorrect Answer

Microsoft Word

Keynote

Jira

QUESTION 49 OF 64

A project manager lists the assets the team needs to acquire to complete a project. What type of assets is the project manager listing?

Project stakeholders

Project resourcesCorrect Answer

Project budgets

Project plans

QUESTION 50 OF 64

Which of the following best describes what a living document means?

A document that evolves as the project progressesCorrect Answer

A digital document stored in the cloud

A document that is updated from project to project

A document that has been shared with the team

QUESTION 51 OF 64

What is a consequence of releasing a new tool to team members before testing it thoroughly?

The team will be hesitant to use the product if there are issues with the tool.Correct Answer

The team will communicate with the project manager more often.

There will be no negative consequences since the team will adjust to the tool.

Team members will give effective feedback and build team morale.

QUESTION 52 OF 64

A project manager plans resources for a new construction project. What type of resource includes the machines needed to complete the work? d Materials (CORRECT)

Plans

People

Sources

QUESTION 53 OF 64

Which of the following options best describes the goals of a project charter?

It convinces the stakeholders why they need to do the project.

It defines the project and necessary details.Correct Answer

It provides a way to reflect on the project.

It is an email that goes out to all team members.

QUESTION 54 OF 64

What are the two types of documents typically created in the initiation phase of a project? Select all that apply.

Project proposalCorrect Answer

Project charterCorrect Answer

Project plan

Project retrospective

QUESTION 55 OF 64

A project manager needs a tool to track the number of tasks completed for the week. What type of tool should they use?

Chat

Work managementCorrect Answer

PowerPoint slides

QUESTION 56 OF 64

Digital documents, such as Google Docs or Microsoft Word, help a project manager complete what three tasks? Select all that apply.

Outline project scope and next stepsCorrect Answer

Create agendasCorrect Answer

Track and review team processesCorrect Answer

Chat efficiently with the team

QUESTION 57 OF 64

As a project manager, you work with teams in different departments. You need to get answers quickly to project-related questions. What tool should you use to communicate efficiently with these teams?

Work management tool

Team chatCorrect Answer

Presentation tool

Shared document

QUESTION 58 OF 64

As a project manager, you work with a small team to complete a project in three months. What type of tool would you use to successfully complete this project?

A simple and straightforward toolCorrect Answer

A more sophisticated tool

The highest-rated tool

A recently created tool

QUESTION 59 OF 64

Which of the following is an example of a productivity tool?

Chat

Google DocsCorrect Answer

Asana

QUESTION 60 OF 64

Fill in the blank: Project managers use tools to manage _____, which typically include the project’s budget, people, and materials.

project proposals

project charters

project timelines

project resourcesCorrect Answer

QUESTION 61 OF 64

You create a new meeting agenda with status updates for your team members. What type of tool should you use?

Shared documentCorrect Answer

Presentation slides

Spreadsheet

Chat

QUESTION 62 OF 64

In project management, what resource tracks the cost of the software, new vendor hires, and marketing for a project?

BudgetCorrect Answer

Schedule

Materials

People

QUESTION 63 OF 64

As a project manager, you need to update your project charter with details about the team sponsor and team lead. Which section of the project charter contains this information?

Project teamCorrect Answer

Business case

Project deliverables

Scope and exclusion

QUESTION 64 OF 64

Fill in the blank: A project manager needs to receive approval from stakeholders and ____ to move on to the next stage.

the project vendor

a team member

the project sponsorCorrect Answer

a team consultant

Ready to test your recall?

What are the main uses of scheduling and work management software? Select all that apply.

💡Select all 3 correct answers before submitting (0 of 3 selected).

Efficiently track progress on the team’s work

Quickly communicate with teammates and stakeholders

Help visualize a team’s project progress

Easily assign tasks to multiple teammates

How confident are you in this answer?