TEST YOUR KNOWLEDGE: PROJECT COMMUNICATION

A project team must communicate in multiple ways. A project team can communicate through email, virtual meetings, and various project management tools. This helps the team effectively engage and inform one another throughout the project‘s duration.

Asana is a work management and collaboration tool that project managers use to plan, report, and track project progress. Asana also supports remote teams and allows coworkers to get work done and communicate in real-time.

As a project manager, you may need to communicate certain information with the team multiple times and in different ways. When you properly format communications, you help team members more easily digest information to stay engaged and informed. Communication tools can support this type of effective information sharing. Explanation: When project managers use communication tools to provide clarity and consistency of important project details, their teams can better provide effective guidance and feedback. Communication tools also help project managers effectively format information to share.

The email subject field should clearly state what the email is about. If it's urgent or requires a response, you should also add that to the subject and the first line of the email. Explanation: You need to include your request in the subject line of every email. To do that, you should ensure the subject field states whether the email requires an immediate response. You also want to state what the email is about and address whether the email is urgent. Explanation: Email is standard for business communications, and people receive many emails daily. To communicate effectively, you need to be efficient: Streamline the number of emails you send, and ensure each email’s subject is clear and direct. The subject field should include the topic, level of urgency, and response expectations.

In timeboxing, you set expectations for how long you expect participants to spend on a given topic and add a few minutes’ buffer to each discussion. That way, you know you're not packing too much into your agenda.

The meeting moderator helps to guide the meeting. That way, the presenter can focus on their topic rather than meeting management. Explanation: The meeting moderator helps participants ask questions in real time while someone else is presenting. That way, the presenter can stay focused on their topic while the moderator addresses participants’ needs.