THE PLANNING PHASE COMPONENTS

Planning together creates a shared understanding among all parties involved in the project. It prepares everyone for the teamwork that will be necessary when the planning is done and the work starts. It also helps you map out the full project and gives you time to identify risks. Explanation: Planning can help you identify and prepare for things like a delay in the timeline, the departure of a critical team member, or a change in project direction from a primary stakeholder. It also gives you the chance to brainstorm ways to mitigate or address those risks. Additionally, it helps you map out the full project and helps individuals assigned to the project become a strong team. Explanation: Planning helps you understand the work needed to achieve your goals. Planning also helps coordinate efforts and timelines with other teams, contractors, and vendors. It also gives you time to identify project risks and create a shared understanding among all parties involved in the project.

During the planning phase, you determine the project’s schedule, budget, and risk management plan. The schedule is a timeline of the project. The budget accounts for the total cost to complete the project. And the risk management plan involves searching for possible problems and planning ahead to mitigate these risks.

Towards the beginning of the kickoff meeting, you should spend around five minutes discussing the details of the project and its shared vision.

Prior to the meeting, share the agenda with attendees via email and identify speakers for each topic. By sending the agenda in advance, everyone will have an idea of what to expect, time to prepare for anything they need to present or discuss, and time to generate questions or ideas. Other best practices include: Set the right time and length; invite the right people; stick to the agenda; and follow up after the meeting. Explanation: After the meeting, send out a meeting summary featuring the meeting notes and any action items. Other best practices include: Set the right time and length; invite the right people; designate a notetaker; and set, share, and stick to the agenda. Explanation: Choose a meeting time that works for everyone. Be mindful of time zone differences. Other best practices include: Invite the right people; designate a notetaker; set, share, and stick to the agenda; and follow up after the meeting. 5.Which planning phase component includes the total cost to complete the project? a) Risk management b) Budget (CORRECT) c) Schedule Explanation: Often, the project manager breaks down the project’s total cost to determine how much will be spent on different elements of the project.

A project kick-off meeting is the formal start to project planning. It is the first meeting in which a project team comes together to establish a shared vision, align on the scope, and build team rapport.

When you set milestones, you assign clear deadlines for certain project deliverables. You can track these deadlines as your project progresses to ensure it is moving forward at the right pace. This helps you keep your project on track.

Project managers often use WBS because it breaks down the intimidating challenges of a project into more manageable chunks. WBS creates a clear relationship between milestones and relevant tasks.

Asana is a tool that some project managers at Google use to assign tasks to teammates and help organize a project.