These are some of the items you can consult to identify project tasks. Explanation: This is one of the items you can consult to identify project tasks.
As a core deliverable of the project, this is one of the tasks that might be identified from the project charter. Explanation: As a core deliverable of the project, this is one of the tasks that might be identified from the project charter. Explanation: As a core deliverable of the project, this is one of the tasks that might be identified from the project charter.
The tablet project likely involves working with external vendors, so this is a task you can pull from the historical project plan. Explanation: Generating quotes and reviewing costs ensures that a project stays within budget, so this is a task you can pull from the historical project plan. Explanation: The tablet project needs a launch day plan, so this is a task you can pull from the historical project plan.
This is one of the tasks you can identify from the email exchange. ACTIVITY: IDENTIFY PROJECT TASKS: CONDUCT ONLINE RESEARCH
This is one of the ways domain knowledge helps project managers.
Enabling GPS services could be part of the tablet configuration process, so this task would help with the project. Explanation: Creating a procedure to secure tablets could be part of the staff training, so this task would help with the project.
Payment security talking points could be part of the staff training, so this task would help with the project. Explanation: Creating messaging about tablet security could be part of the tablet configuration process, so this task would help with the project.
By adding up each task’s duration, you get an informed idea of when you and your team will complete the project. Accurate estimates also clarify if a milestone may go over deadline and help to track task progress. Explanation: Knowing tasks’ time estimates allows you to better understand how far along a team is with a particular phase of a project. Accurate estimates also help to establish a better sense of the project timeline and clarify if a milestone may go over deadline. Explanation: If a milestone is likely to go over an important deadline, you can quickly make adjustments to the size of the tasks or team members) workloads to fit within a required deadline. Accurate estimates also help to establish a better sense of the project timeline and track task progress.
You won’t include every detailed step in the project plan, but it may help the expert come to a time estimate by thoroughly explaining each step in a task.
Asking the expert about their specific assumptions can help uncover areas where they may be misguided in the project.
You can estimate task time by reviewing the time it took an expert to complete a similar task on a previous project.
There are two types of time estimates: effort estimates and total duration estimates. The main difference between effort estimate and total duration estimate is adding time for factors such as prep, approvals, and testing. ACTIVITY: IDENTIFY TIME ESTIMATES FOR YOUR PROJECT PLAN
Seydou indicates that a shipping delay of 2-3 days is unlikely, but possible, so it could affect this time estimate. Explanation: Terrific Tablets occasionally ships broken devices, which could affect this time estimate.
It could take Carter a few days to a few weeks to revamp the menu, so this is a risk that might affect this time estimate. Explanation: Depending when Carter finishes the menu revamp, it might affect this time estimate.
If the tablets aren’t compatible with the software, it could affect the tablet integration estimate. Explanation: If Sauce & Spoon needs to update their software, it could affect the tablet integration estimate.
Since shipping should take about a week, and a 2-3 day delay is possible, this is a reasonable time estimate.
The update could take a few days, but the integration should only take a few hours, so this is a reasonable time estimate. ACTIVITY: ADD CONFIDENCE RATINGS
Since the meeting notes mention separate training sessions for managers and staff, this is a reasonable three-point estimate.
The team’s level of confidence in the estimate should impact the confidence rating. Explanation: The electrician)s opinion should impact the confidence rating. Explanation: The restaurant’s past experience with similar tasks should impact the confidence rating.
Sauce & Spoon has no experience integrating tablet software with their POS system, so the confidence rating should be Low.
Based on the information, this is a useful note to add to the project plan. Explanation: Based on the information, this is a useful note to add to the project plan.
To uncover tasks, you can review the goals and deliverables in the project charter and list all the items that have tasks or milestones associated with them. Other helpful documentation for uncovering tasks includes old project plans and emails that relate to the project. Explanation: Relevant emails can help you uncover tasks and identify team members to connect with if you have questions. Other helpful documentation for uncovering tasks includes project charters and old project plans. Explanation: Previous project plans can provide inspiration as you create a list of tasks. They can also help you identify task durations, subject matter experts, and suppliers. Other helpful documentation for uncovering tasks includes project charters and emails that relate to the project.
When unfamiliar with a new project’s domain, you may need to analyze supporting documentation to help broaden your knowledge.
One step you can take is to brainstorm with the group. Beyond that, you can hold one-on-one conversations with team members to discuss the tasks they will be responsible for and leverage the expertise of your team members to help fill out your list of tasks Explanation: Experts on your team and in your organization can offer helpful insights. Beyond that, you can hold one-on-one conversations with team members to discuss the tasks they will be responsible for and brainstorm as a group with team members who will likely work on these tasks. Explanation: As a project manager, it can be helpful to hold one-on-one conversations. This can clarify the project tasks each team member will likely be responsible for. Beyond that, you can brainstorm as a group with team members to discuss their tasks and leverage the expertise of team members to help fill out your task list.
Tasks should be detailed enough that you can monitor progress and identify challenges. It is also important that tasks are not so detailed that you)re endlessly revising your project plan and constantly asking for team updates.
You may want to identify tasks with high risk, such as a test, as a milestone. Explanation: These types of milestones may be the same as some of your deliverables. Explanation: You may want to consider these tasks as a milestone because they have a major impact on the project’s overall progress. Explanation: To do this, review your notes from previous conversations with stakeholders. Identify tasks that stakeholders were eager to know more about or wanted to review when complete.
To get accurate time estimates, you can ask for substep estimates and add them up to affirm total time needed to complete a task. You can also check an expert’s understanding of the task and discuss their assumptions. Finally, you can compare expert estimates against the actual time spent on similar tasks in previous work. Explanation: You can discuss an expert’s assumptions and ask them to consider how likely it might be that these assumptions impact the estimate. You can also check an expert’s understanding of the task and ask for estimates of the task’s substeps. Finally, you can compare expert estimates against the actual time spent on similar tasks in previous work. Explanation: One strategy is to ask an expert to explain all the detailed steps involved in the task to think through the work involved. You can also ask for estimates of task substeps and discuss the expert’s assumptions. Finally, you can compare expert estimates against the actual time spent on similar tasks in previous work. Explanation: Ask the expert to think about a similar project they worked on and describe what was different and what was the same. You can also check an expert’s understanding of the task and ask for estimates of the task’s substeps. Finally, discuss an expert’s assumptions and ask them to consider how likely it is they will impact the estimate.
Three-point estimating helps to determine the most realistic time estimate for a task. It uses optimistic, most likely, and pessimistic calculations. Together, these offer a clearer sense of what)s possible with each task. Explanation: Three-point estimating helps to determine the most realistic time estimate for a task. It uses optimistic, most likely, and pessimistic calculations. Optimistic and pessimistic calculations are based on the best-case and worst-case scenarios. Explanation: Project managers can use three-point estimating to help determine the most realistic time estimate for a task. The estimate is based on optimistic, most likely, and pessimistic calculations.
This technique gets the team member to remove any biases in their estimation and rely on objective information.
You can demonstrate empathy by trying to connect with another person’s experience and making it clear that you want to support their work. You should also listen with curiosity and repeat what you think you heard. Finally, you need to recognize your own judgments and ask about time buffers. Explanation: A helpful way to practice empathy is to recognize buffering and encourage team members to open up about any extra buffer time they add to estimates. You should also listen with curiosity, repeat what you think you heard, and connect with the experience of the person you’re talking with. Finally, it is important to recognize your own judgments. Explanation: You should listen with curiosity and ask questions to demonstrate your interest in what people have to say. You can also repeat what you think you heard and connect with the experience of the person you’re talking with. Finally, you should try to recognize your own judgments and ask about time buffers when discussing estimates. Explanation: To encourage empathy, you can restate the message of the person you are talking to in your own words. You can also listen with curiosity and connect with the experience of your team members. Finally, you should try to recognize your own judgments and ask about time buffers. Explanation: One approach to embracing empathy is to recognize your judgements and try to put yourself in the other person’s position. You should also listen with curiosity, repeat what you think you heard, and connect with the experience of the person you’re talking with. You also need to ask about time buffers.
What are some resources you can consult to find tasks to add to a project plan? Select all that apply.
How confident are you in this answer?